There were no software releases this last weekend.  The following changes in WESPaC Financial Management will be effective on Monday, August 18th.

Notes and attachments for Web Requisitions now have separate security settings. Their default is set to "No". Users who have had the ability to add Notes and/or Attachments to requisitions via the web application will need to have the security group to which they belong reviewed and updated to continue to allow this.

        Edit of Web Requisitions

If a web requisition has started through the process of being approved, the requisition's status will be checked before allowing a user to edit the requisition. This will prevent entry users and non-approver users from editing requisitions that have already been approved.

        ACH AP Payments

Financial Management has a new feature to process vendor payments via ACH. There are some significant rules that coincide with this new functionality. If you would like to use this option the following must be reviewed to determine if your district may use this new functionality.

1) Your County Treasurer must be willing to allow for this type of transaction out of Account Payable.

2) Only Vendors who have a non-commercial bank accounts can be paid via AP ACH. This is generally limited to employees who are vendors submitting reimbursement claims or non-employees vendors who are using a non-business type of checking account.

There is significant setup for this option. If you are interested, please give us a call to discuss your options and what is needed to set up the vendor.

        Change Lock Status Tracking

Process Tracking will now show the history of Update-lock removals in the Process Tracking Area with the label Deleted Batch Locks.

The Change System Locks option will require the operator to enter a comment (min. 50 characters) when deleting the system locks. The purpose behind this requirement is to record the circumstances as they occur in order to evaluate the various causes of system locks.

       Credit Card Upload includes Comp Tax

The Credit Card import can now recognize fields for a Comp Tax flag and Taxing Site. The import has non-fatal warnings that advise the user about problems related to these new fields and sets

those transactions as unapproved. Transaction maintenance also has edits to warn the user about these fields. The process to Build Invoices recognizes these fields and generates the comp tax account distribution.

Rebuild of the mapping and format of the upload file will be necessary until the participating banks have the ability to include the Taxing Site information in the uploading file. Please contact us if you are interested in setting this up.

       Accounts Receivable Invoice - Printing of multiple PO Number references

The PO number formerly only printed in the header of the invoice and only one PO could be reference per invoice. The PO number has been moved to the detail line adding the ability to reference multiple POs on a single AR invoice.

**WESPaC Check Printing Tip**

When ordering warrants in the WESPaC system, it is essential that you allow enough time for the data center personnel to print the checks and create the electronic file for the county treasurer.  Occasionally, district staff either remains in the update screen or checks back frequently while waiting for the data center to call.  This can lead to delays and/or errors in the creation of your warrant register.  We recommend that you wait for at least an hour after batching warrants (allow more time for really large check runs or during peak times of the month) before checking to see if the warrants are ready to update.  If you have not received a phone call from the data center within an hour, you may contact them at 425-349-6666 to check on the status of your file.

*****WESPaC Workshops****

August 14th - Renton

September Payroll  (9:00-noon)

Insurance Tracking  (1:00-4:00pm)

August 15th - WSIPC