NWRDC Support Information for the week of July 26, 2010
 
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Tip of the Week

Once Year End Processes are run on an entity that has students in grades 9-12, the next CEDARS pull will include 2010 Grade History data for students. We have noticed some common errors that are appearing in CEDARS when these files are processed at OSPI:

Invalid Grades – These are typically Incomplete (I) grades. The list of valid grades is in the Cedars manual for Data element H10 (page 59/60). Run the Selected Grades report looking for the Invalid Grades in the Final Grading Periods for the entire year (usually S1 and S2) [Web Access / Student Management / Office / Grading / Reports / Grade Information/Analysis / Selected Grades]. To mass change these grades, use the Mass Change Selected Grade Marks utility [Web Access / Student Management / Office / Grading / Product Setup / Utilities]

Tech Prep Courses – Students are marked as Tech Prep Completers but courses are not marked as Tech Prep. Run the Course Report by Course (User Defined) to see if courses are marked or not. Update the Tech Prep field as appropriate in the 2010 (and 2011 for this coming year) in the Washington State Details section of the Course Master in Web Access [Web Access / Student Management / Office / Current Scheduling / Build Course Master / Build Course Master / Edit Course].

AP/IB Courses – AP/IB State Course Codes are being used either in the Curriculum Master or Course Master that reflect the course is an AP or IB course, but the course is not marked appropriately as an AP or IB course. Update the IB checkbox and/or AP/IB code field as appropriate in the 2010 (and 2011 for this coming year) in the Washington State Details section of the Course Master in Web Access [Web Access / Student Management / Office / Current Scheduling / Build Course Master / Build Course Master / Edit Course]. The current list of AP/IB codes is listed in the CEDARS Manual in Appendix Q.

Districts that have updated their Vocational Information but have not rolled their entities to 2011 will not have a Grade History file submitted in CEDARS until the Friday after they run the Yearend Process (this is the file that contains the Vocational Completer information). The CEDARS pull after YE rollup will contain the Grade History file which will then allow districts to preview their P-210 Vocational information in EDS.

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NOTEWORTHY

            Upcoming Classes and User Forums – Year End Working Sessions...
          Check the NWRDC website for dates, times and locations, as well as more offerings.

    2010-2011 Release Downtime  Schedule  

The Release Downtime Schedule is revised due to a change in our software delivery schedule. This impacts when the DF Releases will be installed. The DFs will be installed in February and July of 2011, instead of the originally scheduled March and August 2011 timeframes.

Release Down Time is from 3am to 9pm on each designated Saturday. However, most releases will be complete before noon on Saturday. Data Centers will be returned to production as soon as the release is complete. The exception to this will be the DF releases that occur twice a year. The Release Down Time for a DF will be from 3am Saturday until 9am Sunday.

September 11, 2010
October 9, 2010
November 6, 2010
December 4, 2010
January 8, 2011
February 5-6, 2011 DF Release
March 12, 2011
April 9, 2011
May 7, 2011
June 4, 2011
July 9-10, 2011 DF Release
August 13, 2011

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NWRDC PRINT SHOP  S-T-R-E-T-C-H your Print Budget

What type of print jobs can NWRDC assist you with??  Contact Lyn Monrad (425) 349-6662 for a quote on any of your print jobs.

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NWRDC WEBSITE - Visit our website often at www.nwrdc.net. 

Direct your end users to the Student/Announcements page which contains similar information as contained in the Weekly Message e-mail.

OSPI CEDARS VTCs – all sessions are recorded and posted on ESD113’s website.  Visit the NWRDC website, click on the Links button and select “CEDARS VTC Recordings via ESD113” to view various recorded sessions.

Hover over the Student button, and navigate to Documentation to view and/or print the latest NWRDC WESPaC and WEB training materials.  Call 425.349.6570 for the secret generic Username and Password to access NWRDC documentation.

Please send website comments or suggestions to: kmccoard@nwrdc.net

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Normal Student support hours will be in affect for this week.  The Student Support Team is normally available Monday through Friday, from 7:30 a.m. to 4:30 p.m., with the exception of the following times:

Thursdays       Student Team Meeting      7:30-9:00am 
  

NOTE:  If you have an emergency and do not wish to leave a message in the voice mail queue, please contact the WSIPC Operator at (425)349-6600, and she will either contact a Coordinator for you or send us an Emergency e-mail message.  If you find yourself back in the voice mail queue, please dial "0" and tell the receptionist what happened.  Again, we ask that you use this process for true emergencies (e.g., you cannot move forward with your work).

--- NWRDC STUDENT SUPPORT CALENDAR ---

Here’s what is happening during the week:

Monday 7/26/2010 Regular Support hours Tuesday 7/27/2010 District Consult, Stanwood-Camano SD District Consult, Issaquah SD   Wednesday 7/28/2010 Year End Processing Working Session, Everett District Consult, Snoqualmie Valley SD District Consult, Riverview SD District Consult, Lakewood SD WSIPC CEDARS VTC   Thursday 7/29/2010 District Contacts July User Forum, Everett District Consult, Snoqualmie Valley SD   Friday 7/30/2010 District Consult, Tahoma SD

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Thank you for your attention. Please contact NWRDC Student Support if you have any questions or need additional assistance.

Regards from your Student Team:

Katy ~ Becky ~ Christine ~ Dawn ~ Jeff ~ Julia ~ Kathy ~ Kris ~ Mandy ~ Sue ~ Tamara